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Finance Assistant


JOB DESCRIPTIONFINANCE ASSISTANTAberdeen Performing Arts (His Majesty’s Theatre, the Music Hall and The Lemon Tree).ABOUT USAberdeen Performing Arts (APA) is a creative hub and focal point for the performing arts, community engagement and talent development in the North-east. Our three iconic city centre venues are all on a national and international touring circuit for the performing arts and a vital part of Aberdeen and Scotland’s cultural infrastructure. We present, produce and commission diverse and distinctive arts and cultural programmes of regional and national reach and impact. We support talent and help develop professional practice. We run a wide range of creative activities, projects and workshops for all ages and stages in our own venues as well as in schools and community settings. We provide a box office service for 30+ venues in the North-east. We run two café bars and two restaurants in-house across our venues.A Year in the Life1,000,000+ visitors through our doors400,000 ticket sales750+ performances3 festivals: True North, Granite Noir and Light the Blue15,000+ creative learning engagements450+ visiting companies and artists200+ employees?12m+ turnoverOur MissionCreating a SparkOur VisionA vibrant, cultural hub at the heart of city life - inspiring, exploring and engaging through live performance and creative projects.Our ValuesCuriosity, Optimism, Loyalty, Team Work and Resilience Our GoalsProgramme: Create a distinctive and diverse artistic programme Talent: Be an incubator for artists and talent development in the North-eastCreative Learning: Offer inspirational creative engagement and participation opportunities City Vision: Provide cultural leadership to shape the city vision and a creative ScotlandLooking to the FutureWe are an ambitious company and we have big plans for the future. We have just completed the transformation of Aberdeen’s much-loved Music Hall, which underwent a ?9m make-over and opened at the end of 2018, we have plans to expand True North, our music festival and Granite Noir our book festival. Our producing arm, Freshly Squeezed Productions, supports new talent, new writing and new ways of working collaboratively across the arts. We continue to diversify our cultural programme across all three venues, we are expanding into conferencing and events and growing our food and beverage business to generate new income streams.His Majesty’s TheatreHis Majesty’s Theatre is a category A listed proscenium arch theatre designed by celebrated architect Frank Matcham and opened in December 1906. It is a fully equipped producing and receiving theatre with a capacity of 1400 which since its opening has welcomed international touring companies, nationally renowned artists and Scottish and homegrown talent. The Music HallThe Music Hall has just re-opened having undergone a major redevelopment. It is one of Scotland’s oldest and most historic concert halls. It stands on Union Street in the centre of Aberdeen and has been at the heart of cultural life in the city for nearly 200 years. The main auditorium has an excellent acoustic and a capacity of 1300 seated. It also has two smaller spaces, Big Sky Studio and Tutti Creative Learning Studio. The Lemon TreeThe Lemon Tree was formed in 1992 as the base venue for Aberdeen’s Alternative Festival.? The two performance spaces – the 550 capacity Lounge, and 166 seat Studio – bring cutting edge music, theatre, comedy and dance to the city, and provide unforgettable, intimate opportunities to see an exciting array of small-scale performing arts in the North-east.THE POSTJOB PURPOSEThe Finance Assistant is a member of the Finance Team, responsible for assisting in the proper and efficient maintenance of finance, banking and accounting procedures. Organisational RelationshipsThe Finance Assistant reports to the Finance Manager. The Finance team is overseen by the Director of Finance and Corporate Services. BaseYour main base is the Lemon Tree and you will provide cover at other Aberdeen Performing Arts venues as required. DUTIES AND RESPONSIBILITIESFinancialEnsure compliance with the company’s financial processes and procedures at all timesEnsure accurate input of supplier invoices to financial systemsReconciliation of supplier statements to ledgerInput of income sheets from all departmentsPreparation of weekly BACS supplier paymentsEnsuring VAT records are up to dateAdministrationAssisting with filing and archiving of financial recordsProviding administrative support to the Finance Manager as requiredGeneralContributing to an enthusiastic, positive work climate within the company, modelling behaviour as a champion of the company’s mission, vision and values and contributing to organisational development.Following guidelines, procedures and policies provided by the company, for example (not not limited to) financial management and information securityLiaising with Aberdeen Performing Arts managers to ensure the smooth running of the companyComplying with equality and diversity policy and practice, health and safety practices and principles and standards relating to quality management and customer care.Undertaking other appropriate duties as required commensurate with the level and role of the job.PERSON SPECIFICATIONAberdeen Performing ArtsJob Title: Finance AssistantCRITERIAESSENTIALDESIRABLE1. ExperienceExperience of working in a finance and/or admin teamExperience of invoice processingExperience of purchase, sales and cash ledgers in Sage 50Working knowledge of Excel and other appropriate accounting systems2. QualificationsNational 5 or equivalent in a relevant subject(s) or equivalent work experienceRelevant qualification3. Knowledge, skills and abilitiesGood numeracy and literacy skillsGood communication skills and polite mannerExcellent organisational skills and ability to meet deadlinesAbility to work as part of a teamIT literate with a good knowledge/experience in Microsoft Office and other software programs4. Personal qualitiesAttention to detailAbility to work under pressureHelpful and positive approachFlexible attitude to workOur mission is Creating A Spark. You are expected to share APA’s values:CurioSity: be adventurous, entrepreneurial, open to ideas, find new ways of workingOPtimism: stay positive, no blame culture, be ambitious, aim highLoyAlty: respect your colleagues, be there for colleagues, go the extra mile, be a good ambassador for APAResilience: never give up, always working harder and smarter, be flexible, learn from mistakesTeamworK: work together, one team, one visionA passion for the performing artsTerms and conditionsThis is a part-time permanent role. Salary circa ?10,000 based on 20 hours per week. Normal working days are Monday – Friday, however we are open to suggestions for alternative working patterns. Holiday entitlement is 4 weeks, rising to 5 weeks after 5 years’ service, plus 12 public holidays. Various staff benefits including 5% matched employer pension contributions, life insurance, staff offers/discount and APA Friends membership, discounted sports/gym memberships, shopping discounts.

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